Key information 

Role: Events Associate (full time).

Location: Global remote with a strong preference for someone based in the UK, US East Coast, or US Bay Area (or willingness to relocate).

Salary: $68,750–$96,082 / £44,711–£62,485. Compensation is benchmarked to US salaries and adjusted for proficiency and candidate location.

Application deadline: Apply by 11:59 PM local time on Sunday, 4 January 2026.

Ideal start date: March/April 2026.

 

About SAIF

The Safe AI Forum (SAIF) is a US 501(c)3 dedicated to advancing international cooperation to reduce extreme AI risks and ensuring the benefits of AI are shared by all. We specialise in international AI governance—fostering coordination, cooperation, and communication across non-state actors and governments in the most important AI jurisdictions.

Our work focuses on building a trans-Pacific ecosystem of high-trust dialogue on extreme risk and international coordination, identifying the most important and tractable international governance interventions through research, and providing advisory services to key stakeholders. Our flagship programme (the International Dialogue on AI Safety) brings together senior computer scientists and AI governance experts from multiple jurisdictions to collaborate on AI risk, and we also run workshops and working groups.

We're a team of nine based across the UK and US. We're impact-focused and move quickly, balancing rigour with speed and taking genuine ownership of outcomes. Our culture is warm and collaborative—people make time for each other and assume good intentions, even while working at pace on high-stakes problems.

 

About the Role

SAIF is looking for an Events Associate to support our growing events programme. You’ll report to SAIF’s Head of Events, Lily Hughes, and work with people across the organisation to support SAIF events throughout the year. This will include working on IDAIS, coordinating trimesterly team retreats, and providing event production support to our other programmes. 

IDAIS is SAIF’s flagship programme. We held our inaugural Dialogue at Ditchley Park, and hosted subsequent Dialogues in Beijing, Venice and Shanghai. The next IDAIS will be in London in April, 2026. 

In addition to IDAIS, we’re currently expanding our events capacity to host in-person workshops, study tours, and other events. As we grow, we hope to scale our events programme and provide additional opportunities to advance global coordination that minimises extreme AI risks. This role will be essential in supporting SAIF’s expanding events portfolio. We need someone who is excited about the minutiae of event production, who can fix problems before they happen, and who truly enjoys the logistics behind planning and delivering high-impact events on time and on budget. 

What you'll do

You’ll provide logistical support for SAIF events, including team retreats and IDAIS. You’ll work closely with the Head of Events and research team members to coordinate the planning, development and on-site delivery of a range of events. This could include topic-focused workshops, networking drinks or dinners, study tours, and other unique event opportunities that arise throughout the year.

Depending upon the event, core responsibilities will likely include:

• Leading on logistical components of event planning, such as venue and vendor searches.
• Creating and managing event budgets, including invoices, purchase orders and participant expenses.
• Developing and delivering project plans or roadmaps for small to medium scale events.
• Overseeing participant liaison, visa support, travel and accommodation arrangements.
• Managing ‘on the day’ event production, including AV, catering, participant registration, and the set-up and breakdown of event spaces.
• Maintaining excellent event documentation and project management systems (such as an Airtable board or Asana project plan).
• Collaborating with partner organisations across the globe on event logistics and delivery.
• Coordinating event materials (swag, printing, branding and signage).
• Supporting event evaluation through surveys, reports and debrief meetings.
• Assisting with event communications, press releases, and social media posts as needed.
• Handling additional event administration tasks as needed, such as compliance screening checks.

Depending upon your expertise and your own career interests and goals, additional responsibilities in this role could include:

• Contributing to event design, setting agendas, researching potential speakers or event partners.
• Helping develop SAIF’s broader events strategy with the Head of Events.
• Building scalable systems and processes for managing events efficiently.
• Supporting the Research team on networking trips to AI safety “hubs” and events.
• Supporting the operations and executive team on ad hoc tasks to keep SAIF running smoothly and maximising our impact.

About You

We think you might be a great fit for this role if you:

• Enjoy ‘big picture’ end-to-end thinking for projects and events, but also love all the tiny essential logistical details.
• Have genuine enthusiasm and excitement for delivering a valuable attendee experience.
• Can effectively prioritise and juggle a variety of competing requests.
• Can stay calm in a hectic, fast paced environment and are able to think on your feet.
• Like taking initiative and responsibility for your own work.
• Care about AI safety and fostering global collaboration to mitigate AI risks.
• Are interested in working internationally and are willing to travel at least four times a year (but maybe much more!)
• Love creating to-do lists and crossing tasks off.

Below are the essential and desirable requirements for this role. We strongly encourage applications from candidates who don't tick every box. If you’re excited about this role and think you could be a great fit, we want to hear from you, even if your background doesn't perfectly match our list. We care most about judgment, reliability, demonstrated learning agility, and commitment to our mission.

Essential:

• Two years of experience in event management or a related field (or a bachelor's degree/equivalent in event management or related area, or exceptional organisational skills and strong evidence of rapid learning).
• Strong project management skills and the ability to prioritise effectively.
• Experience working with event vendors, such as venue managers, catering companies or AV suppliers or demonstrated ability to manage external relationships professionally.
• The ability to manage multiple projects at the same time.
• Strong attention to detail.
• A ‘solutions oriented’ mindset with strong problem-solving skills.
• Clear, concise written communication.
• Ability to be professional and friendly with a wide range of people.
• Proficiency with Google Docs & Sheets or similar.

Desirable:

• Familiarity with AI safety/governance, especially as it relates to the US or China.
• Experience working internationally or working on international events.
• Experience working in a small, non-profit or research organisation.
• Experience coordinating travel and accommodation for VIP speakers.
• Experience running online workshops or hybrid events.
• Ability to adapt to uncertainty and last minute changes.
• Proficiency with Airtable, Asana, or similar.

Other Details

• Start date: We expect to make an offer by late February 2026, with a preferred start date in March/April 2026. We understand that some candidates may need longer to exit existing commitments. If this timeline doesn’t work for you, please err on the side of applying anyway—we are willing to wait for the right candidate. 

• Benefits: Comprehensive health insurance, an equipment and wellness budget, professional development support, pension contributions (location-dependent), and in-person team building events.

• Working arrangements: Fully remote position with flexibility on working hours, although we require some meaningful overlap with the UK time zone for collaboration, and regular international travel for team events and conferences (~4–6 times per year).

• Diversity: We aim to employ people with many different experiences, perspectives, and backgrounds who share our mission. We are committed to creating an environment where all employees have the opportunity to succeed, regardless of their race, religion, national origin, gender, or sexual orientation.

• Requests for accommodation: If you need assistance or an accommodation due to a disability, or have any other questions about applying, please contact careers@saif.org.

Application process

To apply, please fill in this application form by 11:59 PM local time on Sunday, 4 January 2026. 

The application process will vary a bit depending on the candidate, but is likely to include written work and interview components, and a work trial. We offer payment for work samples and trials, conditional on your location.

If you think you might be a good fit for the role but are unsure whether you should apply, we strongly encourage you to do so.

If you have questions about this role, please contact careers@saif.org. 

Apply here